Every IT and cost manager is familiar with the problem of having to compile an overview of all current assets—that is, IT equipment, office furniture, and other tangible assets: Generally, this triggers a time-consuming search process that involves checking countless folders and files—and possibly even workstations on-site and in warehouses. The solution is the new asset management module in the acmp Suite, which has been specifically tailored to the needs of IT administrators and financial controllers: It organizes and manages all of the company’s fixed assets, groups the individual items, assigns them to designated individuals, cost centers, and departments, and is, moreover, unrivaled in its ease of use.
“With our asset management solution, management always has a complete overview of all available assets, can sort devices by cost center, user, and location, and can also calculate depreciation amounts, acquisition costs, and warranty information,” explains Wilko Frenzel, Managing Director at aagon. “When developing this tool, we precisely implemented the requirements of IT administrators. We can clearly see this in the positive feedback we’ve received.”
The most important advantages at a glance
Different user groups: The new aagon solution ensures that each user sees only the assets that are necessary for their work. For example, the custodian and the reception desk have access only to the company vehicles on file, while the Controlling department and executive management can view the complete overview.
Lifecycle: Details on the acquisition, operation, useful life and decommissioning of fixed assets can be conveniently managed here. This feature is helpful for public authorities, among others, who can quickly call up what a certain IT budget has been invested in and how long or where the individual assets have been in use.
Integrated report engine: This function also proves to be extremely helpful in everyday working life. For example, it creates an issue slip for each new employee with all the assets (laptop, smartphone, chair, projector, etc.) that belong to the workplace. If the employee leaves, you can quickly check whether the items are complete. In addition, the report engine prints out barcode stickers for tables and other components, for example, in which all the necessary data is stored.
Logical grouping of assets: The tool enables joint management of office equipment (e.g. printer & interface or projector & bag & remote control) so that these assets are always treated and managed as a single unit when they are passed on to another department. Here, the recipient can see at a glance whether all the listed units are available. The lending process works in a similar way: the asset collection recognizes whether all recorded components, such as company car plus logbook, keys and fuel card, are passed on together.
Another key feature of acmp Asset Management is its simple and user-friendly interface, as well as its flexible scalability. Depending on your needs, you can define as many tables and fields as you like—the program does not impose any fixed formatting requirements.
acmp 5.1 Asset Management: Availability
The new module can be used on its own or in conjunction with the acmp Suite.
acmp 5.1 is now available and supports Windows 10, Windows 8.1, 8, and 7, as well as macOS X (Leopard and later) and all common Linux distributions running Python 2.6 or later. License pricing is based on the number of workstations and is independent of the operating system platform. The suite is customized to meet specific needs; prices are available upon request. The acmp server runs on Windows Server 2003, 2008, 2008 R2, 2012, and 2012 R2.
Client Management by aagon: 100 Percent “Made in Germany”
With over 800 satisfied customers, the Soest-based company is one of the market leaders in client management software and client automation for small and medium-sized businesses. This high level of customer satisfaction is also reflected in the very high renewal rate: In 2015, 99.4 percent of existing customers renewed their aagon licenses!